Jul 28, 2025
Meet Assistant in AIR: Your AI Assistant for Smarter Patient and Scheduling Workflows
Still buried in clicks and screens to finish simple tasks in your EHR? Need 5 tabs open to just get through your day? AIR Assistant changes that. It’s your built-in, AI-powered assistant that helps you get things done—fast, simple, and easy. Let’s dive into how it saves you time today.
Key Workflows
Assistant brings immediate value to AIR users by:
Reducing time spent navigating multiple screens.
Helping staff avoid repetitive, error-prone tasks.
Enabling faster transitions between appointments.
Providing support that’s tailored to the workflows of PT and outpatient care clinics.
How Assistant Streamlines Real Workflows
Assistant isn’t just a set of tools—it supports end-to-end workflows that mirror real-life clinic operations. Here are two examples:
Workflow 1: Automate Pre-Encounter Chart Prep
Scenario: About to see a patient? Pre-visit tasks that used to take 5 minutes across multiple tabs now take just 20 seconds—all in one streamlined workflow with AIR. Less switching, more doing.
What the user says:
“I’m ready for my next patient, Henry Mustang. Can you check him in and take me to his appointment page?”
What Assistant does in less than 20 seconds:
Finds the correct patient and appointment.
Changes the appointment status to “Checked-In.”
Opens the chart note page for immediate documentation.
"Athelas AI Assistant has revolutionized our patient encounter documentation; slashing evaluation note time from over 20 minutes to under 5 minutes with remarkable accuracy. Moreover, the assistant feature ensures evidence-based, medically necessary treatments by analyzing notes and aligning them with POC goals, offering targeted treatment recommendations to secure insurer payments. Wish we had this game-changer 15 years ago!”
-Ron Masri, Owner of TMPT
Workflow 2: One-Step Appointment Booking
Scenario: You just wrapped up a visit and need to book the next one? Skip the clicks—just tell AIR what you need, and it takes care of the scheduling for you. Fast, simple, done.
What the user says:
“Book a new patient visit for Jimmy Blake, with Dr.Colin Fitzgerald at our 160 Whisman Rd clinic this Friday at 2 PM. Use his primary insurance for the ‘Arm Pain’ case.”
What Assistant does:
Verifies patient identity and retrieves her insurance and case info.
Checks Dr. Smith’s availability.
Books the appointment and links all required information.
Benefit: Eliminates multi-step scheduling tasks and reduces risk of data entry errors.
But wait! There’s more!
Patient Management Made Easy
Search for patients by name, ID, phone number, or date of birth.
Retrieve patient details, such as ID and insurance information.
View a patient’s chart note history, with up to 10 historical notes.
List all active medical cases associated with a patient—ideal for physical therapy clinics that manage long-term care plans.
Provider and Site Context at Your Fingertips
Quickly list all providers or facilities associated with your clinic.
Identify the currently logged-in provider for user-specific actions and permissions.
Now Live in AIR
Assistant is now live and available to all AIR users. If you’re ready to make your day a little simpler—and a lot more efficient—just start a conversation. Literally.
Want a demo or training session for your team? https://www.athelas.com/contact
